Undergraduate Administrative Forms

Instructions for how to submit forms for the department are listed under each form in the right-hand column.

Forms on this page are in Word, Excel and PDF formats. You will require software on your PC that is capable of opening documents created in these products.

For forms in PDF format, you will require software such as Acrobat Reader installed. If you require more information, please refer to Adobe's home page for assistance.

 

COURSE REGISTRATION FORM

For students requesting registration into a CIVL course that is full or part of another standard timetable. Please see the Registration FAQ page for further information about the registration process.

COURSE CONFLICT FORM 

Registration in courses that result in timetable conflicts require the approval of each instructor and your faculty advisor. Note: There are some faculties that do not permit course conflicts within their programs. Please consult with your faculty advisor. NOTE: If exams are scheduled for the same time period, the student will be responsible for writing the exams back-to-back.

  • Course Conflict Form: Must be completed by both course instructors and submitted to Engineering Student Services (ESS)

TRANSFER CREDIT FORM

For students who seek approval of transfer credits of courses taken during an exchange program other than one arranged through the Coordinated International Experience (CIE) office.

 

DIRECTED STUDIES REQUEST FORM

For students who seek approval of CIVL 492 Directed Studies as a technical elective.  Please see 4th Year Technical Electives for requirements.

STUDENT ORGANIZATIONS/TEAMS SUPPORT REQUEST FORM

For student-led organizations and teams seeking Department support.

  • Support Request Form: Form must be submitted as a single pdf to undergradsupport@civil.ubc.ca by September 15.  [The form will be available by mid-August.]

FINANCE FORMS

For students requiring reimbursement for expenses covered by a faculty member's research funding or the Department

STUDENT EMPLOYMENT

For students employed as Academic Assistants, co-op students or work/study students in the Department

Note that all hourly employees must submit signed timesheets to the Department to receive payment.

A/V AND VEHICLE BOOKING FORMS

Departmental A/V equipment and vehicles can only be used by students for approved activities.